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The Ultimate Guide to Choosing the Perfect Caterer in Dallas, Austin, or Fort Worth

The Ultimate Guide to Choosing the Perfect Caterer in Dallas, Austin, or Fort Worth

So, you’re ready to look for a caterer in Dallas, Austin, or Fort Worth? Congratulations are in order because it seems like you’re planning a party! Whether you’re planning a wedding, a corporate event, or a dinner, we believe that any party is worth a celebration — and every celebration is better with great food. 

However, we also know that choosing the perfect caterer can be tricky… especially when you’re in a bigger metropolitan era. There are a lot of great caterers out there, and scoping out the right one for your specific event is important.

This is why we’ve produced the ultimate guide to choosing the perfect caterer in Dallas, Austin, or Fort Worth! Scroll through to read our tried-and-true tips for finding a caterer you can trust (and whose food tastes delicious, of course).

First up… what are you envisioning food-wise at your event?


Before you start searching for a caterer, it’s important to have an idea of what you’re looking for. While the right caterer will help you flesh out your ideas and plan a personalized menu, make sure you’re not going in blind. 

For instance:

  • Are you envisioning a sit-down, steak-and-shrimp meal for an elevated wedding? 
  • Are you envisioning an easy-to-navigate buffet during a laid-back corporate event?
  • Are you envisioning a curated small plate experience for donors at a nonprofit meeting? 
  • Are you envisioning an intimate in-home dinner party to celebrate a special occasion with your nearest and dearest?

By having an idea of what you’re looking for from potential caterers, you’re able to get a more accurate quote and clarify the caterers’ scope of expertise. Then, you can start to create a list of local and semi-local caterers who are in line with your needs. For instance, some caterers may only provide smaller, fixed menus that aren’t aligned with your vision. Being clear on what you want and need is key to ensuring that the caterer you choose is able to help your event really reflect you  — and, when you choose the right caterer, you can trust that your vision is in good hands

Ask the right questions to potential caterers


When you’ve narrowed down a shortlist of your favorite caterers, it’s time to schedule a tasting and get on the phone to ask any questions you might have. If you need a cheat sheet of the best questions when choosing the perfect caterer, we’ve got you covered! 

Here are the questions you should ask when choosing the perfect caterer:

Questions to ask your caterer

Scope out reviews, ask your community, and trust your gut.


As you build out a potential list of caterers, take the time to look through reviews (Google Reviews, website testimonials, The Knot, and Party Slate are all great places to search). While every catering company you see is likely going to have a few not-so-great reviews, the catering company you choose should have overwhelmingly positive ones. Take a look at common themes in the reviews — for instance, do you see tons of reviews speaking to delicious food, or are you seeing a bunch of people commenting on the lateness of the staff? 

Plus, don’t forget to ask your friends, family, and community! Chances are, at least one person you know has planned or attended an event similar to the one you’re throwing. Ask them about their experience with the caterer, find out any lasting memories of their meal, and discuss whether or not they recommend who they worked with.

More importantly, though: Trust. Your. Gut. If you have a good feeling about a caterer, it’s probably right — and if you have a bad feeling about a caterer, it’s probably right, too. You deserve to make your decision with confidence, and your intuition matters.

Are you looking for a caterer in Dallas, Austin, or Fort Worth? You’re in the right place!


At Vestals Catering, we work to create the most tasteful catering experiences across Texas by offering the highest standard of food and even better service. We pride ourselves on going above and beyond the responsibilities of your average caterer to anticipate our client’s needs. We always promise personalized culinary excellence and an unwavering commitment to pulling off your event without a hitch — and as a Texas caterer who loves nothing more than to help produce memorable, special, and delicious events, we’d love to chat! 

Whether you’re planning a DFW wedding, an Austin corporate event, or anything in between, our team is ready. We believe that your event should always be a reflection of who you are, which is why every menu is carefully crafted alongside you and your Vestals specialist. Along with a custom approach to each event and menu, we place a huge emphasis on seasonal, fresh ingredients and over-the-top service. Our goal is always to serve life’s most important moments with joy and intention.

To get in touch with us for your Dallas/Fort Worth, Austin, or Greater Texas area event, contact us here. Our team cannot wait to meet you!


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