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A Day in the Life of a Texas Caterer: Event Day Edition

A Day in the Life of a Texas Caterer: Event Day Edition


Whether you’re planning a massive wedding, a unique corporate event, a glitzy nonprofit gala, or an intimate dinner party, one thing always matters: your experience and that of your guests. However, that experience doesn’t exist without a lot of moving parts from a lot of people… which is why choosing the right Texas caterer is such an important decision.

At Vestals Catering, we employ a team of talented, incredible people who love making your experiences equal parts magical and memorable. Our dedication to unmatched hospitality starts with those very people we call part of our team and family and translates into flawless, memorable events for you.

During each event — and with every team member — we strive to create meaningful experiences, make delicious, excellent food, and never falter on our unwavering passion for hospitality. Our team, which is a few dozen people deep, is built on that framework and weaves it into every party we help produce, no matter how big or small.

Day in the life of a Texas caterer: event edition


Depending on the day or the season, we can have anything from a massive gala to a small elopement on the books. Every client who comes to us for catering builds a relationship with their event specialist, who helps them craft a vision for an experiential, delicious menu. Then, it’s up to our team to bring that event, no matter the size, to life. 

By the time we get to the day of an event, we’ve already worked for months on each and every detail. From deciding on tablescapes and menu selections to handling logistics and staffing, most of the event has already been put into motion. However, when the morning of an event gets here, it’s really showtime.

Wondering how we do it? Come along for a day in the life with three of our team members: Arin, one of our sales managers; Jose, one of our lead event chefs; and Nate, one of our warehouse specialists.

Photographer: Natalie Barrett ( Venue: On The Levee


Spend an event day with the people who make it happen


Jose, one of our Vestals Catering lead chefs



As one of the lead chefs for Vestals, Jose describes his job as being “responsible for making sure all event food is flawless.”

For Jose, event day mornings start bright and early. He heads straight to the kitchen to get started on any necessary prep work and connects with the rest of the kitchen staff. The kitchen team typically packs up and heads over to the venue in the early afternoon, and then the magic begins: warming the food, getting it ready for plating, and making sure it’s up to taste standards.

“I get to cook, which is what I love to do,” he says.

Nate, one of our Vestals Catering warehouse specialists

As one of the warehouse specialists for Vestals, Nate is responsible for “making sure all items are pulled for the event.”

For Nate, mornings kick off with a lot of logistics: pulling anything still needed for the event from the warehouse, unloading the vans, and heading over to the venue. He has an opening list that he references as he goes and, along with his team, makes sure that everything necessary is where it’s supposed to be.

This usually includes ice chests, beverage urns, cambros, hot boxes, chafing dishes, and more. Nate also inventories and packs all of the alcohol for each event with bar service, confirming the amounts are all correct. Then, once the events are out for the day, Nate immediately resets the warehouse and begins preparing for the next day’s events.

“Everyone is so nice to work with,” he says. “I feel happy where I’m at.”

Arin, one of our Vestals Catering sales managers

As one of the sales managers for Vestals, Arin explains that her job “encompasses taking my client’s vision for the event and making it come to life. This is especially true on the event day by ensuring that all of the details we spoke about are executed.”

For Arin, mornings on an event day are a culmination of everything she’s already worked on with the client. She wakes up, checks emails in bed to make sure nothing has popped up, and then spends her morning drinking a black iced coffee and taking her pup Alfred for a walk. Then, she’ll tackle her pre-event checklist, head to the venue, and give everything a double-check along with her team: making sure that the vans are unloaded, checking inventory, and cross-checking rentals.

“My favorite part of the event day is when the room set is complete, and you get to see your client’s reaction to the space for the first time,” she says. “It’s truly one of the most rewarding feelings.”

Photographer: Madison Shewmaker (


Our event philosophy at Vestals Catering


Once the event is wrapped, our team tackles different things to get ready for the next event. Arin focuses on her post-event top 3 to round out the experience: sending out thank yous, checking for client satisfaction, and sending photos to vendors. Jose goes right into kitchen clean-up — from packing up and loading the truck all the way to mopping and sweeping — while Nate works through his closing list back at the warehouse.

No matter what, every team member is laser-focused on one thing: creating the most impeccable experience for everyone in attendance (and for their own teams, too). From the reaction of our clients to the enjoyment of the guests to the fulfillment of our Vestals family, no detail is too small — and this is never more true than on event day.

Photographer: Natalie Barrett ( Venue: On The Levee



Plan your 2024 event with our Texas catering team


Regardless of the event, our team works together to alleviate all stress from our clients and deliver an impeccable, taste-filled event… and we’d love to treat you to the same experience. From planning a Texas wedding to hosting a DFW corporate event, our expert team is your top choice for crafting a memorable, tasteful day.

Whether you’re dreaming up your delightful event with Arin, eating culinary masterpiece food from Jose, or sitting near a display thoughtfully decorated with items from Nate’s warehouse, we can promise that your event will be one you’ll never, ever forget.

Tell us about your 2024 event here, and we’ll be in touch. We can’t wait to meet you!


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